Project Updates

Updates to the Brown Contract Management System:
Request Form and New Templates
October 2022

Job Aid – Create a Contract Request in the Brown Contract Management System

Coming this month, there will be updates to the Contract Intake/Request Form in the Brown Contract Management System (BCM).  Based on feedback, the form has been reorganized for clarification and some additional questions have been included to support new templates that will now be accessed in the system. 

Users will notice a new question on the Request Form: “What type of contract are you requesting?” Be sure to click the question mark for clarification on when to use each contract type. Two new contract type additions we would like to highlight are:

  • Artist PSA Template: Contract Requesters will now be able to request the Artist PSA template within BCM and, much like the regular PSA, the template will be automatically populated with the information entered by the Requester.  There will no longer be a need to complete the form outside of the system and attach it to your request, therefore, we ask that you please discontinue use of the form outside of the system.
  • Statement of Work (SOW): Another exciting addition to BCM will be the ability for Requesters to add Statements of Work (SOWs) or Statement of Work Change orders to agreements that are already in BCM, thereby allowing the system to link SOWs to their parent contracts.  When utilizing services covered by a Master Agreement, BCM will be used to initiate a new SOW.  When the SOW is fully executed, it will be downloaded and used as the supporting documentation for creating a purchase requisition. 

Other future developments include updated BCM Training modules, but in the meantime, please refer to the Job Aid for submitting a contract request.
Please contact
contractmanagerpurchasing@brown.edu with any questions. 

Coming Soon:  New Supplier Onboarding system:
In partnership with the Program on Innovation & Financial Sustainability Strategic Sourcing working group and in support of continuous process improvement, Strategic Purchasing, Contracts & Insurance (SPCI) began to investigate options to streamline the current supplier registration process. As part of that review, Scout was identified as a supplier onboarding platform that allows Brown to create efficiency, enhance reporting and limit risk within the supplier onboarding process. Additionally, this application will support enhanced strategic sourcing and vendor management and identify opportunities to work with departments who request potential suppliers proactively.