Operations and Events Coordinator

Joukowsky Institute for Archaeology, Brown University, Providence, RI

This position plays an absolutely essential leadership role in helping to manage and coordinate all the Joukowsky Institute for Archaeology’s academic activities, public relations efforts, and events, including assuming primary responsibility for all operations and public events. The Operations and Events Coordinator is also in charge of all space-related needs for Rhode Island Hall, and manages the schedule for all the building’s classrooms and common spaces. In addition, this position will be the first point of contact for all academic, administrative, and facilities needs and for faculty, students, and staff requests, and will manage and/or delegate all requests. Also, this position must be a helpful and outgoing representative of the Institute for visitors, callers, the academic community, and the public. To assist in all these activities, the Operations and Events Coordinator supervises 1-2 part-time student workers.
The Joukowsky Institute is a dynamic and growing center for people, ideas, and resources — which makes this position both exciting and challenging. The range of planned and unplanned activities is broad, the needs of the students are diverse, and the variety of issues ranges from academic planning to last-minute event logistics. Priorities shift quickly, and this person must be able to assess and anticipate needs. This position requires the ability to provide effective support to wide range of individuals: students with questions, faculty with demanding priorities, prospective students and parents seeking information about the program. A sense of humor is helpful, and a kind and considerate personality necessary.
The Joukowsky Institute is dedicated to the academic study and public promotion of the archaeology and art of the ancient Mediterranean, Egypt, and Western Asia; our principal research interests lie in the complex societies of the pre-modern era. Although the core efforts of the Joukowsky Institute are archaeological in nature and are located within this broadly defined zone, close ties with all individuals interested in the ancient world, and with archaeologists of all parts of the globe, are actively encouraged.

Qualifications:

– B.A. strongly preferred; and 2-5 years experience in administrative office procedures, preferably in an academic environment.
– Excellent oral and written interpersonal skills to deal effectively with a diverse population of students, parents, staff, faculty, and administrators.
– Event planning experience strongly preferred, ideally including both management of logistics and some familiarity with financial and/or budgetary management.
– Ability to prepare and edit correspondence and other documents.
– Experience and proficiency working with Microsoft Word and Excel, and ability to maintain and update FileMaker Pro databases required.
– Familiarity with Dreamweaver and HTML editing tools; with design and layout tools, such as Photoshop, Acrobat, and PowerPoint; and with professional social media management, strongly preferred.
– Flexibility and a willingness to work cooperatively to provide coverage of events and Institute needs — including those occurring on evenings and weekends
– Some interest in archaeology, art, history, or education could be helpful, but is certainly not required.

To Apply:

Please submit application materials online at https://brown.wd5.myworkdayjobs.com/job/Rhode-Island-Hall/Operations-and-Events-Coordinator_REQ114908-1.
To receive full consideration, we encourage applicants to include a cover letter and resume with their application materials.
 
Brown is an EEO/AA employer.  Minorities and women are encouraged to apply.